Meeting cost calculator
Estimate the salary cost of a meeting from attendee count, hourly rates, duration, and how often it repeats.
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Tool guide
Meeting cost calculator: how it works
Practical information to understand the result and use this tool correctly.
About Meeting cost calculator
A meeting cost is the sum of each attendee's hourly rate multiplied by the length of the meeting. With one shared rate, that is attendees × rate × hours.
Use it before recurring standups, planning sessions, or all-hands. A 30-minute weekly sync with eight people is not eight times thirty minutes of calendar time: it is that many paid hours, fifty-two times a year.
The loaded-cost multiplier (often 1.2 to 1.4) is optional. It approximates benefits and overhead on top of base salary. Leave it at 1 if you only want wage cost.
Results are an estimate. They ignore context switching, preparation, and local labor rules. Nothing is uploaded: the math runs in the browser.
How to use it
- 1Pick a duration preset or enter hours and minutes.
- 2Enter how many people share the same hourly rate, or switch to individual rates.
- 3Choose once, weekly, biweekly, or monthly, and an optional loaded-cost multiplier.
- 4Read this meeting's cost, the yearly total if it repeats, and copy the summary.
Frequently asked questions
- How is the meeting cost calculated?
- Cost = total hourly rate of attendees × duration in hours × loaded-cost multiplier. Yearly cost multiplies that by 52 (weekly), 26 (biweekly), or 12 (monthly).
- Should I use base salary or a loaded rate?
- Base salary uses a multiplier of 1. A loaded multiplier of about 1.3 is a rough stand-in for benefits and overhead, not a payroll figure.
- Does this replace the overtime calculator?
- No. Overtime prices extra hours for one worker. This prices calendar time across a group, including a recurring yearly total.
- Are the rates uploaded?
- No. Rates and attendee counts stay in the browser.